By disclosing your personal information to us using our websites, in person or over the telephone, you consent to the collection, storage and processing of your personal information by Rhosygilwen in the manner set out below.

If you have any questions or concerns about the information we hold about you, please email or telephone 01239 841 387


What is personal information?

Personal information is data that identifies you as an individual and will include details such as who you are, where you live and what services you have accessed from us.

What personal information does Rhosygilwen collect?

Rhosygilwen will collect the following information about you:

• Your name
• Postal address,
• Telephone number,
• Email address and
• Billing information.

Why do we need this information?

We use the information we collect about you to provide a personalised service and for operational purposes such as the processing of bookings, marketing, research, analysis,  and administration by  Rhosygilwen.

With agreement about data management protocols, we do make data (anonymised where possible) available to agencies for analysis and research purposes (for instance, comparison sales trends over time, postcode mapping etc.).  This assists with reporting to funders and strategic planning, helping us to make better business decisions and ensuring we continue to meet the needs of our customers.

What else do we do with your information?

In order to process a transaction, your personal information and card details, where applicable, may be passed to third party service providers.  Card details will only be used for the purpose of handling an individual transaction.  We take every precaution to protect your personal information.

We are also required to ensure that the information we hold is accurate and as up-to-date as possible and we may contact you from time to time in this regard. However, if you know of any changes or believe there may be possible discrepancies, please update us.


When you supply personal information during a transaction with Rhosygilwen you will have the option to agree to, or decline, our use of this information for marketing purposes.

From time to time, if you have agreed for your information to be used for marketing purposes, we may also contact you to tell you about changes in our services or new services, events and offers we think you’ll find of interest.  As part of those communications, we may occasionally make recommendations about other cultural activities by partner organisations or other promoters, but those parties will not be in possession of your data.

Who else will have access to my information?

Unless you have agreed that your personal information can be used for marketing purposes, only employees and approved contractors or system developers we may appoint from time to time, and who need the information to perform a specific job, are granted access to personally identifiable information.  We will not share any details with any other third parties without your agreement, unless required by law.

What else might you use my contact information for?

If we feel there is any important change to your booking we will make every effort to contact you using the personal information you have supplied and we will do this even if you haven’t agreed to be contacted for marketing purposes.

What rights do I have about your use of my personal information?

Rhosygilwen must comply with the UK Data Protection Act 1998 for all personal information it holds about you.

All of the information you give us is private and secure. We DO NOT sell or rent information about our customers. To conform to the Data Protection Act, we must follow strict security procedures in the storage and disclosure of information that you have given us, to prevent unauthorised access. We review these regularly.

If you have agreed to receive communications from us, you always have an option to unsubscribe from all marketing emails via a link at the bottom of the email and you can do this at any time.  You can also change any of your contact preferences and interests at any time by logging in to your online account, or by contacting us on 01239 841 387

The UK Data Protection Act does give you the right to request a copy of all personal information we hold about you and you may do this by contacting the Box Office. Our security procedures mean that we will request proof of identity before we are able to disclose sensitive information to you. You also have the right to ask us to correct or remove any information we hold about you if you feel it is incorrect or you no longer wish us to keep it.

You can find more information about The Data Protection Act 1998, and how it affects you on Data protection – GOV.UK


What are cookies?

Cookies are small text documents that are stored by your web browser on your computer or mobile device when you visit our website.

Why do you need to use cookies?

They enable an enhanced experience for you by storing things such as your user details or preferences. The benefit for us is that they track your use of our site so we can analyse trends and improve our service. The cookies we use do not store any personal information about you. Our website can only see cookies that it has created, not those issued from any other website.

What control do I have over the use of cookies?

You can decide whether or not to allow cookies to be used on your computer and this should be done through your browser settings. However, you should be aware that if you choose not to permit cookies to be used on your computer, this website may not function correctly and it can affect your visit experience.

Which cookies do you use?

We use two particular types of cookies on our websites:

  • Session Cookies: These are cookies that are an essential part of our ticketing website that enable you to purchase tickets with us. These are necessary for our website to function properly, so if you do decide to turn cookies off then you will be unable to add tickets to your basket or log in to your account.
  • Google Analytics: Many organisations use this popular analytics package with their website to observe statistics and adapt online services. We do use cookies to trace traffic anonymously through our website, where the data is collated on the Google Analytics webpage. If you do not wish to participate in this, please visit this link to stop these cookies:

How can I find out more about cookies?

Further information on cookies and how they can be turned off for particular web browsers can be found at